Surf Payroll allows you to set up, update or remove pension schemes for your employees and define the employee and business contributions. To view the steps to manage pension schemes, click the links below.
To manage the pension scheme settings, you need to first move to the Settings page. However, after you log in to Surf Payroll, there can be either of the following scenarios:
- The logged in account has a single Business
- The logged in account has multiple Businesses
The steps to move to the Settings page are different in each of the above scenarios. The steps are provided below scenario-wise.
When the logged in account has a single Business
1. Log in to Surf Payroll.
2. The Dashboard page appears. On the left panel, click Settings.
When the logged in account has a multiple Businesses
1. Log in to Surf Payroll and find the required Business.
2. The Employees page appears. On the left panel, click Settings.
Now that you are on the Settings page, complete the following steps.
Setting up Pension Scheme
To set up a Pension Scheme, complete the following steps.
1. The Settings page appears. On the Settings page, under the PAYROLL heading, click Pension Schemes.
2. The Pension Schemes page appears. On the Pension Schemes page, click Add Pension.
3. The Pension Scheme Details page appears. On the Pension Scheme Details page, enter the details, as given below.
| FIELD | STEP |
|---|---|
| NAME AND TYPE heading | |
| DESCRIPTION | Brief description or a heading describing the pension scheme. |
| Multiply by Holiday Periods | To have the addition amount multiply with the number of holiday periods for all employees, tick this option. |
| Active | This option is ticked by default. To display the pension scheme under the ADDITIONS/DEDUCTIONS tab of all the employee records, leave it ticked. After that, you tick the Payroll Applicable box to apply it to the payroll of one or more employees. Note that you are not allowed to reverse it after ticking the Payroll Applicable box. |
| PENSION BOARD TRACKING NUMBER | You can now add a pension scheme and submit it to ROS without adding the pension tracker number. However, when you set up a pension scheme without a tracker number, Surf Payroll gives a message that without a tracker number, the ROS may raise payroll queries. So, we recommend you provide the pension tracker number in the specified format as soon as possible. |
| TYPE OF SCHEME | Category under which the pension scheme is created. |
| DEFAULT EMPLOYEE CONTRIBUTION | Default employee contribution to the pension scheme, indicated in Euros or percentage of salary. |
| DEFAULT EMPLOYEE AV CONTRIBUTION | Default employee additional contribution to the pension scheme, indicated in Euros or percentage of salary. |
| DEFAULT EMPLOYER CONTRIBUTION | Default Business additional contribution to the pension scheme, indicated in Euros or percentage of salary. |
| CONTACT heading | |
| STREET | Street name in employee address. |
| TOWN | Town name in employee address. |
| COUNTY | County name in employee address. |
| EIR CODE | EIR code in employee address. |
| COUNTRY | Employee country. |
| PHONE | Employee phone number. |
| MOBILE | Employee mobile number. |
| Employee email ID. | |
| ADDITIONAL E-MAIL | Additional employee email ID. |
| PAYMENT DETAILS heading | |
| PAYMENT METHOD | Select from Bank Transfer, Cheque and Cash. If you select Bank Transfer, enter the details below. |
| BANK NAME | Name of the bank where the pension will be deposited. |
| BANK BRANCH | Bank branch. |
| BANK SORT CODE | Bank sort code. |
| BANK ACCOUNT NUMBER | Bank account number in which the pension will be deposited. |
| BANK ACCOUNT NAME | Bank account name. |
| BANK REFERENCE | Bank reference. |
| BIC | BIC code. |
| IBAN | IBAN code. |
4. To save the Pension Scheme record, click Save. The Pension Scheme record is created and available on the Pension Schemes page.
Updating Pension Scheme Record
When you update a pension scheme record, the same in the employee payroll is also updated. To update a pension scheme record, complete the following steps.
1. The Settings page appears. On the Settings page, under the PAYROLL heading, click Pension Schemes.
2. The Pension Schemes page appears. On the Pension Schemes page, under the Description heading, click the required pension scheme.
3. The Pension Scheme Details page appears. On the Pension Scheme Details page, update the details, as required.
4. To save the Pension Scheme record, click Save.
Removing Pension Scheme Record
You can remove a pension scheme record if it is not already a part of payroll. To remove a pension scheme record, complete the following steps.
1. The Settings page appears. On the Settings page, under the PAYROLL heading, click Pension Schemes.
2. The Pension Schemes page appears. On the Pension Schemes page, click 
corresponding to the required record and in the inline menu, click Remove.
3. The Confirmation Message window appears. On the Confirmation Message window, click Delete.
4. On the Information Message window, click OK.
