Holiday or Advance Pay

The Business may provide an amount to an employee on leave, known as Holiday or Advance Pay. The amount depends on the employer policies and it may be offered for one or more payroll periods. For example, for an employee on monthly frequency payroll, the holiday or advance pay may be given for 2 months. The employee is not entitled to salary for the period the pay is approved but benefits such as notional pay and DSP benefits may be paid during that period. For example, the salary is €3000 on a monthly payroll, and a holiday pay of €500 for 2 months is processed for the month of January. In that case, for the month of January, the employee will receive €4000 which includes the holiday pay for February and March. Additionally, the employee may also receive notional pay and DSP benefits for February and March. No salary will be processed for the holiday pay periods.

To process holiday or advance pay for employees, you need to first move to the Run Payroll page. However, after you log in to Surf Payroll, there can be either of the following scenarios:

The logged in account has a single Business
The logged in account has multiple Businesses

The steps to move to the Run Payroll page are different in each of the above scenarios. The steps are provided below scenario-wise.

If your business has payrolls not submitted prior the current date, Surf Payroll displays a message recommending you submit them soon.

Now that you are on the Run Payroll page, complete the following steps.

1. On the Run Payroll page, select the required payroll frequency, if required.

2. On the Run Payroll page, click Run Payroll. Finalise the payslips of the preceding period, if needed.

3. On the Run Payroll page, click the period for which payroll is just created. You must not finalise the payslips before processing advance pay.

4. The payslip page appears. On the payslip page, click the employee name whose advance/holiday pay needs to be processed.

5. The Payroll Details page appears. On the Payroll Details page, click Holiday/Advance Payroll.

6. The Process Holiday/Advance Pay window appears. On the Process Holiday/Advance Pay window, enter the number of pay periods and the amount of holiday pay and click Process.

7. The Confirmation Message appears. Click Process. The holiday/advance pay is processed. When you process the holiday/advance pay, you are not allowed to set the employee leave date on the Payroll Details page.