Transaction Lock is a feature where the system will prevent any changes through Surf Accounts post locking a financial period or after year-end being carried out for the business. It is important to ensure that your accounting records are accurate. Reconciliation of Accounts will ensure that your books of accounts are complete, balanced and accurate.
After generating a receipt against sales invoice/ credit note; if you open that particular Sales Invoice/ Credit Note an option will appear on the particular Invoice stating that the transaction is locked. If the receipt is being generated against a purchase Invoice / credit note the transaction lock will appear in the browse.
This Transaction is locked will only appear in the browse, while printing the Invoice / Credit Notes (both sales & purchase) this will not appear.
A record will be locked for editing under the following conditions:
Transaction is locked due to Period Locking
If the year-end of the business is being carried out for a selected period or for the entire financial year all the transactions will be locked. For e.g. if December is selected the transactions for the month of December will be locked.
Transaction is locked due to Allocation
In a Sales Invoice where payment is allocated and period is locked the following screen will appear.
Sales Invoice where payment is allocated and the transaction is locked.
Transaction is locked due to Allocation
In a Sales Invoice where payment is allocated and period is locked the following screen will appear.
Sales Invoice where payment is allocated and the transaction is locked.
This transaction is locked” will appear in all paid Invoices (Both Purchase and Sales). In the browser the following screen will appear.
Transaction Lock in Quick Invoices
By selecting the hyperlink “This transaction is locked” a pop up will appear on the screen to provide the Lock details. In the lock details pop up will give the transaction lock details. For e.g. against a quick sales invoice if the receipt has been allocation it will show the receipt number. If the transaction is locked due to period locking the pop up give the information for the period locking.
Transactions lock due to period Setup and allocation
The transactions can be locked due to period locking as well as if the transaction is allocated. By selecting the hyperlink of transaction lock the pop up will display the information behind the transaction lock. For e.g. the period is locked for the transaction for a sales invoice due to period locking as well as the receipt is being allocated. The receipt number will also appear against which the Invoice is being allocated.
