Surf Accounts offers the following features on Stock.
- Multiple Stock Stores
- Raising Purchase Order/ Invoice/ Credit Note and Goods In
- Order Summary Option
- Enhanced Product Browse
- Viewing Stock Ledger Card
- Stock Adjustment
- Raise Sales Order/ Invoice/ Credit Note and Goods Out
- Reports On Stock Controls
- Stock Control General Settings
Multiple Stock Stores
Based on our user feedback, we have introduced a new option of the Stock Store. You may have warehouses or stores at different locations for your business. This new option will facilitate to keep a track of your inventory while invoicing or transferring your stock from one store to another store.
Setting up a store
To set up a store, complete the following steps.
- Log in to Surf Accounts and select your business.
- On the Customers page, in the left panel, click Settings.
- On the Settings page, under the PRODUCTS & STOCK heading, click Stock Setup
- On the Stock Setup page, click Use Stock and click [Save]. The Stores option is enabled.
Add / Edit / Delete Stock Store
To manage stock store, complete the following steps.
Add Stock Stores-
- On the Settings page, click PRODUCTS & STOCK > Stores.
- On the Stock Stores window, enter the following details.
- To add a stock store, click [Add]. In the Add Stock Store window, enter the code and description.
- To modify a stock store, click the store name on the Stock Stores window and click [Edit].
- To delete a stock store, click the store name on the Stock Stores window and click [Delete].
Store option in Product Browse
On the “Product Browse” the Store location will appear under the Product code. If you have 5 different store locations all the stores will appear. Depending on the number of stores, you have entered for your business will appear in the product browse.
Order Summary Option
We have introduced a new feature in the stock level report by adding an option "Include Order Summary". The illustration is shown below.
Showing products for selected supplier
We have introduced a new feature for the stock enabled business by adding a tick box "Only show products" in the product look-up window of transaction browse.
Please note, the business should be stock enabled and the supplier selected in the 'Supplier' field of transaction should be included in any product.
This is applicable for Purchase Order, detail purchase Invoice and credit note.
Enhanced Product Browse
We have enhanced the “Product Browse” in Surf Accounts by adding up a couple of new fields in the business where inventory is important for the business. These changes will be reflected in the Stock report.
New Fields in Product Browse
| FIELD | STEP |
|---|---|
| Product Location | A new field has been added as “Product Location”, just below the “Product Code”. Maximum 50 characters can be added in this field. The same will be available while you generate a Stock Level Report, Stock Ledger Card Report, and Stock Valuation Report. |
| Landed Cost and Landed Mark Up % | We have added 2 new fields as Landed Cost and Landed Mark Up %, which is similar to Markup, just below the Purchase Price and Markup %. The landed Markup calculation is same as Markup. Landed Markup % = (Sales Price - Landed Cost) /Land cost*100. |
| Notify Transaction and Notes | We have added a tick box as “Notify Transaction”. If “Notify Transaction” is ticked, you will be allowed to enter the notes in the next column with a maximum 255 character. These notes fields will be available in Stock level report, stock ledger card report and stock valuation report. |
| Supplier | Select the ‘Supplier’ by using the lookup button. |
Viewing Stock Ledger Card
By selecting the ledger card option the sock ledger card will open. The stock ledger card will display the following information of every product you have recorded.
| FIELD | STEP |
|---|---|
| Date | The transaction date will appear in the date column. |
| Doc. No. . | The doc no will show the type of transaction. It could be sales or purchase order, invoice, dispatch, delivery or adjustment transaction for the product |
| Notes | The description is showed in the notes column. |
| Ordered In | This is the numeric amount of stocks recorded in the Purchase order. |
| Stock In | The quantity of incoming stock recorded in purchase order refers to Stock In. |
| Ordered Out | This is the numeric amount of stocks recorded in the Sales Order. |
| Stock Out | The quantity of outgoing stock recorded in sales order refers to Stock Out. |
| Stock in hand | The difference of Stock In and Stock Out refers to Stock In hand. |
Stock Adjustment
The idea of a stock adjustment is to directly affect the stock levels. This is used for instances such as opening stock figures, breakages, out of date items. This adjustment can be carried out in 2 ways.
To carry out stock adjustment select the product from the product browse. By selecting the stock adjustment option a pop up will appear in the browse as 'New Stock Adjustment'.
Enter the adjustment details here.
| FIELD | STEP |
|---|---|
| Adjustment Date | Select the adjustment date by using the calendar. By default the adjustment date appears to be the current date. To change the current date, use the calendar. |
| Product code | This column is un editable. |
| Product Description | This column is un editable. |
| Current Stock | The current stock will auto populate in this column. |
| Adjustment Quantity | Enter the adjustment quantity here. |
| Adjusted Stock | The adjusted stock is the total value of current stock and the adjustment quantity. |
Stock adjustment can also be carried out from the Stock Adjustment Browse. To access stock adjustment from browse select Stock »Stock Adjustment the following screen will appear.
| FIELD | STEP |
|---|---|
| Adjustment Date | Select the adjustment date by using the calendar. By default the adjustment date appears to be the current date. To change the current date, use the calendar. |
| Adjustment Type | Select the adjustment type from the drop down. The system defined types are breakage, opening and stock in. |
| Product Code | Select the product code for which you want an adjustment by using the look up button. |
| Product Description | By selecting the product code the product description will auto populated in this column. |
| Current Stock | The current stock is displayed under this column. By selecting the product code the current stock will be displayed. |
| Adjustment Quantity | Enter the quantity of the stock you want to adjust. |
| Adjusted Stock | The adjusted stock is displayed here. The adjusted stock is calculated as (Adjustment Quantity – Current Stock). |
| Notes | Enter the notes for the adjustment of stock. |
Reports On Stock Controls
Surf Accounts has introduced a dynamic reporting option stocks. These reports are being classified into following categories.
- Stock Levels Report
- Stock Ledger Cards
- Stock Transaction Listings
To generate the reports select the Reports tab the following screen will appear.
Stock Levels Report
Stock level report will show To generate the stock levels report select Reports» Stock » Stock Levels Report the following screen will appear.
The stock levels report can be sorted by products and by stock levels.
Stock Ledger Cards Report
Stock ledger cards report will show the movement of stocks for the business. To generate the Stock Ledger Cards Report select Reports» Stock » Stock Ledger Cards Report the following screen will appear.
Stock Transaction Listing Report
To generate the stock transaction listing report select Reports» Stock » Stock Transaction Listing Report the following screen will appear.
