Bank Reconciliation

The bank reconciliation feature allows you to reconcile the balances between the bank accounts and Surf Accounts on a date you specify. You can review and reconcile balances and un-presented lodgements, if applicable. You can perform multiple reconciliations on various dates. This topic gives you the steps to reconcile your Surf Accounts and bank statements and assumes you have already recorded at least one transaction on Surf Accounts. Click the links below to complete reconciliation.

• Reconciling Records
• Viewing Reconciliation Record Details
• Removing a Reconciliation Record

Reconciling Records

To reconcile records, complete the following steps.

1. Log in and click the required business.

2. The Customers page appears. Click Banking > Bank Reconciliation.

3. The Bank Reconciliation page appears. To start setting up reconciliation, click [New].

4. The New Bank Reconciliation window appears. Enter the following details.

FIELD	STEP
STATEMENT DATE	Displays the value of the General Ledger for that bank account up to the statement Date. You an set the statement date up to 5 years beyond the current accounting period.
BANK ACCOUNT	Account with which the Surf Accounts balance will be reconciled.
OPENING STATEMENT BALANCE	Opening balance, as on the statement date you specified.
CLOSING STATEMENT BALANCE	Closing balance, as on the statement date you specified.
NOTES	Additional notes, if applicable.

5. To save the details, click [Save].

6. The Bank Reconciliation page appears. The table below describes the various fields.

FIELD	STEP
A	Displays the name of the Bank Account along with the Statement Date.
B	Displays the value of the General Ledger for that bank account up to the statement Date.
C	Displays the value being entered on the New/Open Bank Reconciliation Form.
D	Displays the un-presented payment which will be deducted.
E	Displays the un-presented payment which will be added.
F	Displays the difference between Un-presented Payments and Un-presented Receipts.

The transaction records are organised from the oldest in the top. To move any particular transaction to the top, tick the tick box of the transaction. After that, if you tick any other transaction record, it is listed immediately below the earlier one. If two receipts or payments values are recorded on the same date, the one with the smaller value comes up first.

7. To find out if there is a difference between the reconciled balance and Surf Accounts' balance, tick Select All.

8. The difference is displayed under the Difference heading.

9. If you are happy with the reconciliation, tick Bank Reconciliation Complete.

10. The Confirmation Message window appears. Review the message and click Yes, if applicable.

11. The Bank Reconciliation page appears. The Status column shows the current status of the reconciliation.

 

Viewing Reconciliation Record

To view a specific reconciliation record, on the Bank Reconciliation page, click anywhere on the row.

 

Removing a Reconciliation Record

You can remove an unreconciled record. To remove a record, complete the following steps.

1. Log in and click the required business.

2. The Customers page appears. Click Banking > Bank Reconciliation.

3. The Bank Reconciliation page appears. To remove, click for an unreconciled record and from the menu, click Delete.

4. The Confirmation Message window appears. Click Yes.

5. The Reconfirmation Message window appears. Click [Yes]. The record is removed.