This heading has the following sections:
The Client Details section displays in all templates and is mostly identical for all templates. This section shows all general details about the client, the Directors, Addresses, Shareholders, Bankers and Solicitors.
In the General Information screen, you will see the primary details for the Company/Sole Trader such as the name of the company, address details and contact information. See the image below.
Enter or update the required information.
|If the Registered Address is the same as the business address, tick the Use Business Address as Registered Address box. This will pull the business address details into this section.|
To return to the Client Details page, click Client Details on the breadcrumb.
This section gives details such as reporting currency, country of incorporation, date of incorporation, legal form of entity etc. Enter the appropriate details and click Save. In the table below, the fields are described.
|REPORTING CURRENCY*||The available currencies, which are pre-programmed in Surf Accounts Production, are Pound Sterling, Euro and US Dollars.|
|SHARE CAPITAL CURRENCY*||The available currencies, which are pre-programmed in Surf Accounts Production, are Pound Sterling, Euro and US Dollars.|
|COUNTRY OF INCORPORATION*||Defaults are Republic of Ireland, Northern Ireland and United Kingdom. To add a new Country of Incorporation, use the hyperlink ‘Country of Incorporation’. Type the country into the box at the top of the screen and then select Add. Legislation is only available for UK and ROI. All countries outside of these 4 will default to UK legislation.|
|DATE OF INCORPORATION*||Enter the date the business entity was incorporated in the country of incorporation.|
|COMPANY REPORTING SIZE*||Choose Small, Medium or Large. This will affect disclosure.|
|COMPANY STATUS*||Normal or Dormant.|
|LEGAL FORM OF ENTITY||You should also select from the dropdown, the legal form of the entity (this is a mandatory field for iXBRL purposes).|
|CA 2014 COMPANY TYPE||For Republic of Ireland accounts, you will need to choose CA2014 Company Type from this screen. The relevant options are available from the drop down menu. This is a very important section as only LTD CA2014 Types can suppress authorised share capital and have one director signing.|
|GROUP COMPANY TYPE||If the company is part of a group company then you should select which type it is, whether parent, subsidiary or both. If the company is a subsidiary or both the options on the right then become accessible to you, allowing you to enter parent company details. If the company is a parent you will need to enter the subsidiary and fellow subsidiary details into the boxes provided.|
|COMPANIES HOUSE AUTHENTICATION CODE||This is read-only.|
|Principal Activity||Describe the principal business of the entity.|
|Is this a close company?||If the company is a close company then you should tick the appropriate box on this screen.|
|Audit exempt company?||If the company is audit exempt then you should tick the appropriate box on this screen. You will then have an option to include an Accountants Report under Auditor’s and Accountant’s Reports.|
|Is the company exempt from producing group accounts?||This is read-only.|
|Is the company exempt from disclosing transactions with group companies?||Tick if applicable.|
|Is the company exempt from producing a cash flow statement?||This is read-only.|
|Subject to multi-unit development act?||You may also tick the box on this screen if the company is subject to the Multi-Unit Development Act. If you select this option then you must go to Other Note Information, choose Multi-Unit Developments and fill the required fields.|
|Is the controlling party the ultimate controlling party?||This is read-only.|
|* indicates mandatory fields.|
The Group Companies section gives details of the entity group conpanies and theiur type. You can also edit the existing information or add a new group compoany. See the image below.
All Share Classes listed here will display on this page even if no shares are issued for that class. If you have imported from 3rd party software, and find the classes listed are not relevant click on the class and click Remove. though it does not delete the share class from other clients. To add new Share Capital, click Add Share Capital.
This section has a different title depending on the Entity Type selected. Member Details applies to an LLP and Company Limited by Guarantee. Partner Details apply to a Partnership. Every other Entity Type uses Officer Details. The Sole Trader and Individual Entity Types do not use any of the above.
- To add a banker, click Add Banker.
- The banker page appears. Enter the required information and click Save.
To add solicitors to the dataset, the following steps.
- On the Client Details page, click Solicitors.
- The Solicitors page appears. Click Add Solicitor.
- The Solicitors - Add page appears. Enter the solicitor details and click Save to add the record.
In this section, most of the information will be pre-populated from the information entered in the Practice menu.
|STATUTORY AUDITOR||Enter Statutory Auditors name, the Auditor’s Report will then display ‘For and on behalf of’.|
|AUDITOR'S / ACCOUNTANT'S NAME||Enter the Auditor’s/Accountant's Firm name.|
|MERGER DETAILS||Enter details of any mergers if applicable.|
|NAME OF PROFESSIONAL BODY||Defaults have been set up that you can select from by using the drop down menu. If the option you require is not here you can type it in to the box.|
|AUDITOR'S/ACCOUNTANT'S FIRM DESCRIPTION||Enter the description of the Accountants e.g. Chartered Accountant.|
|AUDITOR'S/ACCOUNTANT'S STATUS||Enter the description of the Auditor e.g. Statutory Auditor.|
|SENIOR||Senior member within the practice.|
|MANAGER||Senior member within the practice|
|PARTNER||Senior member within the practice|
|TAX DEPARTMENT||Tax Department.|
|IS SECOND AUDITOR REQUIRED||If you require a second auditor tick the box and enter the information as advised above.|
|STREET||Enter the street name in the address.|
|TOWN/CITY||Enter the town or city in the address.|
|COUNTY||Enter the county in the address.|
|POST CODE||Enter the post code in the address.|
|COUNTRY||Enter the country in the address.|
To update, click Save.
This section is relevant only to the Company template type. To add employees, complete the following steps.
- On the Client Details page click Number of Employees.
- The Number of Employees page appears. Click the Add Employees button.
- The Add Employee Class window appears. Enter the details and click Save.
|EMPLOYEE CLASS||Enter the Employee Class, for example Administration.|
|THIS PERIOD||Enter the number employed for this class in this period.|
|LAST PERIOD||Enter the number employed for this class in the last period.|
|IXBRL TAG||Choose the relevant iXBRL tag. There may be a small number of areas that you may come across where you need to choose an iXBRL tag. As the options available for such sections are user definable we cannot choose these for you, instead a list of available tags has been provided. You must choose a tag that is relevant to the class created. If importing from 3rd party software check this section, as classes can be imported but tags will not be automatically applied.|
|You can create as many employee classes as you wish, but you cannot use the same tag twice. Each employee type must have a tag.|
To add a new address, complete the following steps.
- On the Client Details page click Address Details.
- The Address Details page appears. Click the Add Address button.
- The Add Address Details window appears. Enter the details and click Save.
Filing Notes section is used to enter any information about the client that you want to note. This section is for internal use only and does not display on the accounts pages.
To enter notes, complete the following steps.
- On the Client Details page click Filling Notes.
- The Filing Notes page appears. Click the Add Notes button.
- The Add Filling Notes window appears. Enter the details and click Save.
This section is relevant to all entity types and templates.
To access this section, on the Compliance Database page, click Accounts Pages Layout.
The Accounts Tailoring page appears. Give the following inputs.
|Current Year Figures Only?||If you only require current year figures tick this box.|
|Double Space Profit and Loss?||To double space the contents page, tick this box.|
|Double Space Signatures?||To double space the profit and loss page, tick this box.|
|MOVE COVER PAGE DETAILS BY NO. OF LINES||If you use cover sleeves for your produced accounts which contain windows you can move the cover page details up and down to display the details in the correct location.|
|Do you require Interim Management Accounts?||If you are producing interim management accounts tick this box and then choose your interim current period end.|
|Double Space Contents?||To double space the contents page, tick this box.|
|Double Space Balance Sheet?||To double space the balance sheet page, tick this box.|
|Double Space Cash Flow?||To double space the cash flow page, tick this box.|
|MOVE COVER PAGE RIGHT BY NO. OF SPACES||If you use cover sleeves for your produced accounts which contain windows you can move the cover page details left or right to display the details in the correct location.|
|INTERIM CURRENT PERIOD ENDING||If you are producing interim management accounts select the relevant period ending date using the calendar.|
This is the main section in the Compliance Database which allows you to determine what you want to include or exclude from your accounts. It is imperative that you familiarise yourself with this section so that you are aware of the different options available to you. The section has been broken down into 6 subsections for the company template. In other templates you will see the list condensed into Accounts, Disclosure and Parameters.
Simply tick or un-tick the boxes as you go through the options. Some options will cause more or less information to be shown. An example of this is ‘Do you want to display the supplementary pages?’, if you choose to include these pages you will get a number of options becoming available in relation to how you want these pages to show, whether they will be combined or split in relation to Cost Centres.
You should also notice some questions with information in brackets beside them, e.g. (ROI); this means that the question is relevant to Republic of Ireland accounts only.
In this section will you be able to make selections that will influence the presentation of the financial statements.
To access the Presentations section, on Compliance Database page, click Legislation, Compliance and Disclosure and then, on the Legislation, Compliance and Disclosure page, click Presentations
The accounting options section is where you will indicate if the company is subject to the Industrial and Provident Society Acts, if you are adopting the Companies (Accounting) Act 2017 and whether you are following FRS 102, Section 1A or FRS 105.
Follow FRS 102: You can choose to adopt FRS 102 applicable for year starts on or after 1st January 2015 with early adoption available from 2012. This will make all sections in relation to FRS 102 for companies available to you. You will need to browse to the presentation section if you wish to adopt the FRS 102 descriptions. There are a series of questions in relation to how the accounts can be displayed under FRS102. All of the new descriptions for the primary financial statements are optional.
Follow FRS 102 Section 1A: Another option for companies to consider post the commencement of the Companies (Accounting) Act 2017 is Section 1A of FRS 102. This section sets out the information that shall be presented and disclosed in the financial statements of an entity that qualifies for the small entities regime and chooses to do so. It should be noted that the recognition and measurement requirements of FRS 102 apply but disclosures on the face of the financial statements will be reduced.
By default Relate Accounts Production applies the requirements of Schedule 3A if the company reporting size is small. However under Section 291 (3) you can optionally decide to follow Schedule 3 which is applicable for medium and large entities. This will result in increased disclosure within the financial statements. For example the turnover note is applicable under Schedule 3 but not 3A or 3B (micro entities regime).
Follow FRS 105: An option for companies to consider post the commencement of the Companies (Accounting) Act 2017 is FRS 105. This section sets out the information that shall be presented and disclosed in the financial statements of an entity that qualifies for the micro entities regime and chooses to follow it.
By default Relate Accounts Production is set to Schedule 3B (Micro Entities) when reporting size is small and FRS 105 is selected.
The disclosure section is where you will indicate if the company is a ‘Single-Member Private Limited Company’, an ‘Unlimited Company’ or if you wish to use ‘Format 2 of the Profit and Loss Account – Continuing Operations’.
From Include/Remove Pages you can select to print the supplementary pages (and if you want to print them using the Revenue Mandated DPL layout), if a cash flow is required or if you want to remove certain pages from the financial statements. Each of these selections will include or exclude different pages in the accounts.
To access the Include/Remove Pages section, on the Compliance Database page, click Legislation, Compliance and Disclosure and then Include/Remove Pages.
From Books and Records you can choose who the Books and Records are maintained by and where, whether it is the financial controller/bookkeeper or director/company secretary or subcontracted and at the business address or registered office address. The relevant text box will then display.
To access the Books and Records section, on the Compliance Database page, click Legislation, Compliance and Disclosure and then Books and Records.
The box which is showing in the above screen is one of many editable sections. The information entered here is the default message. You can change this information at any time. If you edit any of these boxes you will see a blue exclamation mark appear to the right. Click on the exclamation mark if you would like to restore the default text.
Use the Dates and Signing section to enter important signing dates, such as balance sheet signatory dates and the auditor’s report date. These dates are mandatory for iXBRL filing. Dates will not show on your accounts until a status of at least 'Ready for Signing' has been applied.
In this section you can also choose if last year was not a full year, if this is the first period from the date of incorporation and if there was cessation at the end of the period.
All signing preferences are applied from within this section also.