Under ‘Financial’ user defined text can be entered in relation to taxation, interest, investments and other gains and losses. This section is also used to reconcile tax expense from the P&L and the profit and loss on ordinary activities multiplied by the applicable tax rate. Amounts posted in the reconciliation section should be the effects of tax on the overall figure.
If a format error in relation to tax is displayed on the financial statements you will need to review the amounts entered to this section of the Compliance Database.
Financial Fixed Assets shows information in relation to subsidiary undertakings, if any. There are many fields available for subsidiary undertakings. You must have postings to codes in relation to subsidiary undertakings for this section to appear as editable. All information entered here will show on your Financial Fixed Assets note.
For information to be editable in this section or applicable, you must have posting to the groups TanFA or FinFA. This section enables the user to change the description of all intangible and tangible assets and apply/change the relevant XBRL tags.
Property revaluation figures can be added to the Statement of Total Recognised Gains and Losses by choosing property revaluation. You must have a posting in relation to property to change the information on this section.
In this section you can analyse loan maturity for creditors greater than 1 year. You can also enter information in relation to provisions and deferred income. Again, you must have nominal posting in relation to these items to make them editable.
In the creditors section the following code ranges will allow you to define loans, funds and debentures.
- Debentures: 891 and 901 range.
- Bank Loan: 807 and 904 range.
- Pension Fund: 808 and 907 range.
- User Definable Loan: 809 and 910 range.
The creditors > 1 Year section is where you will analyse loan maturity and H/P lease maturity. These sections must tally to the relevant postings in order to avoid a format error on the produced accounts pages.
Provisions and deferred income, again work in the same manner. You must have relevant postings to trigger these sections.
To show text in relation to a defined contribution pension, postings to the pension nominal’s must first be made. You can select that the pension is a defined contribution scheme and show/modify the text as required.
Multiple funds can be added under the State Funding section of the Compliance Database to produce a State Funding note. Each Fund allows for editable Titles and descriptions.
The Current Assets section contains 3 sub sections, ‘Stocks’, ‘Debtors’ and ‘Debtors Over 1 Year.
For the Stock section to appear you must have stock postings. You can then edit the stock note by changing the description of finished goods and goods for re-sale and entering additional text for the note.
In the Debtors section if you post to nominal code 732, Other Debtors, you will be able to change its description, and therefore, how it will appear on the produced accounts pages. You will also have the option to change the description of Trade Debtors.
The text on this section will be the default in relation to Defined Benefit Schemes. The text can be amended manually if needed.
The History of Experience, Gains and Losses is also editable for pension schemes.
In the Other Note Information you can enter additional information in relation to a number of sections in your produced accounts. Each section contains user definable text boxes where more detail can be added.
Each section is triggered by options that you have selected in the Compliance Database or by postings made to the nominal ledger. User defined Notes can also be added.
There are user defined notes which can be added. Simply tick the box and enter the relevant information. These notes can then be positioned according to your needs by going to the Produced Accounts screen and selecting Pages. Within this section choose the Notes folder and browse to the user-defined notes for further information. A move up and move down option will be available at the bottom of the screen. The note will display where you position it. User defined notes 1 to 4 allow for columns of comparative amounts to be used if required. User defined note 5 allows for 4 columns of entirely user definable information to be entered.